Coronavirus Dear ACC Community:

As we work to become a virtual college for the remainder of the spring semester, I recognize that many of you have questions about what this will look like and how it will work. While teaching and learning online – and teleworking – is a novel concept to many of us, our institution has been actively preparing for such a move and is in a good position to continue providing quality educational opportunities while allowing our students, faculty, and staff to practice social distancing as recommended by state experts working to “flatten the curve” of the virus.

As President Ojakian mentioned in his note to the community yesterday, I will be providing you with additional details before the end of the week on several important areas, including:

  • Classes that cannot be delivered entirely online.
  • How to receive critical supports such as academic support, advising, and disability services.
  • How to access food pantries with campus closed.
  • How to contact tech support to continue your studies online.
  • Information on free internet offers for those who don’t have access during the outbreak.
  • Resources to assist with the transition.

This is an incredibly stressful time for everyone, and I want to remind you to take a deep breath and prioritize the health and safety of yourself and your family. Even while practicing social distancing, a number of free services are available online to help you manage the stress of this pandemic, including exercise, yoga, and meditation classes. Take a walk, listen to music, and journal your thoughts.  All these activities will aid in relieving stress, which will help you stay healthy.

I will provide you with further updates very soon.  Please continue to check your ACC email, ACC social media, and the ACC website for updates.

Take care,

CEO Coach

Coronavirus (COVID-19) Information

Students
3/25/20
Dear ACC students,
 
I hope that all of you are staying healthy and beginning to establish a schedule. I am writing today to inform you that, because of the ongoing COVID-19 outbreak and the quick transition to online education, all Connecticut community college students will have the option to convert any and all of the letter grades earned during the spring 2020 semester to credit/no credit grading – also known as pass/fail. Students will have until June 1, 2020 to make this decision. Opting for pass/fail will not impact a student’s GPA, and credits earned will be eligible for transfer to the state universities through the Transfer and Articulation Policy.
 
Please take a moment to read over the full procedures the college will use for the pass/fail system, as well as the fill-able form students should use to opt-in: https://asnuntuck.edu/wp-content/uploads/2020/03/request-for-pass_fail-fillable-form.pdf  Note: Students who choose to pursue the pass/fail option will need to fill out the form, obtain the electronic signature of their course instructor, and submit the form to the registrar’s office (AS-Registrar@asnuntuck.edu).

I know that transition to online-only education presents a number of challenges, and the credit/no credit option is an important step to give our students and employees some peace of mind during these turbulent times.  Please feel free to reach out to me if you have questions.

Stay healthy and safe,

CEO Coach

3/24/20

Dear ACC students,

As many of our courses transition to the online format, we understand that you will need to adapt to this new learning environment.  As you make your best effort to learn online, we need you to reach out to your instructor and our ACC staff if you need assistance. Don’t hesitate if you have questions! Please consult the student support center if you would like online assistance: https://asnuntuck.edu/current-students/distance-learning/bb/  This website is also set as an orange button on our Asnuntuck Community College homepage and named, “Students Needing Technology Assistance.”
 
For anyone considering withdrawal from a class, we have placed the withdrawal process temporarily on hold. You will be able to withdraw from classes effective on the date that you wish, but no withdrawals will be processed before April 3. We are doing this to make sure you have the time to be advised on the best move for you. For most students, this means contacting your instructor and your advisor. Students receiving federal financial aid, who are considering withdrawing from classes, are strongly encouraged to reach out to the financial aid department to learn more about the potential financial impact of withdrawal: AS-FinAid@asnuntuck.edu.
 
If you have any further questions, please reach out to me.  Stay safe and healthy!

CEO Coach

3/20/20 

Dear ACC Students,

This message is a follow-up from the several message that you received earlier this week. I would like to provide you with additional details on our transition to becoming a fully online institution for the remainder of the semester. Such a rapid move presents a number of challenges, but after continuous discussions with our faculty, staff, and students, I am confident that we are in a great position to deliver the high quality education you deserve. Our employees have been working diligently on all aspects of your experience as a student.  Please carefully read the below information, as it is important for the next phase of our educational conversion.

Regional presidents continue to work with campus leaders, academic deans, and faculty to determine whether courses can continue in an online format. The good news is that the vast majority of classes – a higher number than initially expected – will be able to continue remotely.

Classes that cannot be delivered entirely online.
In the event that one or more of your classes cannot be completed online, we will reach out to you directly.

Refunds
ACC will not refund tuition and fees because we are converting to an online instruction model for the remainder of the term in order to complete the coursework that our students have begun this semester.  In the unlikely event that a class is cancelled by the college, we will provide further information about refunds to impacted students.

Please see the below list of resources that may assist you as we all adjust to the restrictions that COVID-19 presents:
ACC Office and Contact Information:

Academic Tutoring Center: AS-tutors@asnuntuck.edu
Children’s Reading Room: pkeenan@asnuntuck.edu
Continuing Education and Workforce Development: schampagne@asnuntuck.edu or jpoirier@asnuntuck.edu
Financial Aid: AS-FinAid@asnuntuck.edu
Library Services: AS-LRCREF@asnuntuck.edu
Manufacturing Technology Center: evaghini@asnuntuck.edu
Registrar’s Office/Records: AS-Registrar@asnuntuck.edu

Student Activities: spaquette@asnuntuck.edu

Resources for Students:
E-Tutoring Services: Asnuntuck students can access online tutoring in writing, math, accounting, biology, chemistry, and anatomy and physiology by going to www.etutoringonline.org and following instructions on the homepage. Students can also request tutoring from an ACC tutor by using their student email account to send an email to AS-tutors@asnuntuck.edu. Please include the course subject (e.g., writing, math, accounting, etc.) in the subject line. Students will then receive instructions on how to access Microsoft Teams.

 Disability Services: Students with documented disabilities should connect with ACC’s Associate of Accessibility/Disability Services, Deborah Kosior, at AS-DisabilityServices@asnuntuck.edu if you have any questions or concerns related to your academic adjustments.

 Distance Learning (online class resources): Students can access resources including Blackboard tutorial videos from ACC’s online class information page by clicking on the following link: https://asnuntuck.edu/current-students/distance-learning/

Food Insecurity: While the ACC Pantry is temporarily unavailable, we want to make sure you are aware of other resources to address food insecurity within the community. If you have a child in the Enfield Public School System, you may be eligible to participate in Enfield’s Grab and Go student meal distribution program.  Additionally, you can find food bank information at either www.211ct.org or www.foodshare.org

ACC Foundation Scholarship Information: The Asnuntuck Community College Foundation is currently accepting applications for their scholarships for college, high school and continuing educations students.  Application information can be found at the following link: https://asnuntuck.edu/about/alumni/scholarships/.  The deadline for scholarship applications has been extended to Monday, April 13th.

Internet Services: In light of the current COVID-19 concerns which has required many to work and study remotely, many cable and internet providers are offering free internet and Wi-Fi hotspots.

Access Health: Access Health announced a special enrollment period from March 19th-April 2nd for qualified uninsured CT residents. For more information, please click on the following link:

https://learn.accesshealthct.com/

Community Mental Health Resources: Please click on the following link to access a list of community-based agencies that can assist with concerns related to behavioral and mental health: https://asnuntuck.edu/resourcereferrallist/. Additionally, there are a number of online resources available to you as well. The National Alliance on Mental Illness (NAMI) produced a guide specific to COVID-19, and you can access it by clicking here. Also, the Crisis Text Line provides free, 24/7, confidential text message service for people in crisis by texting 741741. As always, if you are experiencing an emergency, please contact 9-1-1.

Sexual Misconduct and Intimate Partner Violence Resources: Please click on the following link to access ACC’s Title IX resource page. Click on the “who to Contact” tab for a list of campus and community resources: https://asnuntuck.edu/student-resources/title-ix-at-acc/

 
When and How to Wash your Hands (CDC): https://www.cdc.gov/handwashing/when-how-handwashing.html

Thank you for reading this and investing in your future.  Thinking of you, your family, and your friends.  Please stay safe and healthy.  Social distancing is so important right now.  We are in unpredictable times, and your ACC family can help you continue to succeed in your studies.  Please feel free to reach out to me if you have any questions or concerns.

 
CEO Coach

 

State of Connecticut Department of Education

UPDATED: 1:00 p.m., MARCH 18, 2020

COVID-19 Community-wide Emergency Meal Program for Children

Any child age 18 years or younger can receive meal(s) at any meal service and distribution sites in these towns/cities. They do not have to be a resident or attend school in these towns. Families should visit websites and social media pages of the school districts and municipalities below on a daily basis for the most current information, as locations and times for meal service and distribution vary with each location and are subject to change.

Ansonia Meriden Stafford
Bloomfield Middletown Stamford
Bridgeport Naugatuck Stratford
Danbury New Britain Thompson
Derby New Haven Torrington
East Hartford New London Vernon
East Haven Norwalk Waterbury
East Windsor Norwich West Haven
Enfield Norwich Winchester
Hartford Putnam Windham
Killingly Scotland  
Manchester Sprague  

3/16/2020 Campus Message: 

Dear Campus Community,

Thank you all for your patience and flexibility this week. As you might expect, administration on many campuses are trying to answer questions and figure out appropriate next steps on keeping institutions safe, maintaining critical functions, and supporting student services.

In consultation with Governor Lamont’s office, CSCU President Mark Ojakian has directed campuses to temporarily implement our telework plans. That means, at this time, the campus is closed to the public until further notice. Supervisors will connect with their employees as soon as possible to determine telework plans, critical functions that may require working on campus, and remaining productivity over these next weeks. Discussions are occurring to determine the need for essential personnel in order to meet the needs of our students and our campus following spring break when classes resume in the online format. You should be available during you normal working hours and checking you emails and voice mail regularly regarding telework assignments or a need to return to campus if deemed essential. Continue to perform any work you can remotely in coordination with your supervisor.

Please continue to check your college email as more information will be forthcoming.

In the meantime, please continue to practice vigilance and stay healthy.

Sincerely,

Michelle Coach

 

Faculty/Staff
3/20/20
Dear ACC family,

As a follow-up to Wednesday’s message, we recognize that a number of faculty and staff members will still need access to campus in order to retrieve necessary items for continuing their courses online or completing their daily functions. These visits must be approved and scheduled in advance. Please reach out to your dean if you need to set up a time to retrieve materials or if you have any campus or equipment access requests related to fulfilling your core functions. We must inform security if you are coming to campus, and security will only allow approved individuals in the building.  We apologize if someone is not allowed in the building because they lack prior approval, but we have everyone’s health and safety in mind.

If you come to the campus, you must enter by the door closest to the faculty/staff parking lot.  As soon as you enter, you must sign in on the clipboard immediately past the doors and disinfect your hands.  At that point, check in with security so you can proceed to your approved location.  Almost every area on our campus has had a deep cleaning occur already, so security will have you sign the log sheet on the location’s door (when you enter and leave).  We need to know where all individuals are going and for how long. If someone becomes ill, we will be able to disinfect accordingly. We care about all of you, and we want to provide safe conditions.

As a reminder, our default mode will continue to be telework, and any dispensations, which will be rare, must be approved by your dean or me. Please note, discussions are occurring about who is a Level 1 employee. When you communicate with your dean about accessing the campus, they will discuss with you the reasons for your request because we require valid reasons for anyone’s presence on campus.  These discussions will help us determine who is a Level 1 employee.

This afternoon, I will forward you the email that is being sent to students, which contains a list of resources.  If you have a student that needs assistance, you can provide them with this information and reach out to Tim St. James, Dean of Students as needed.  Also, you will receive an update for your out of office message today.

Thank you for all that you are doing.  We know there have been challenges, and you have faced them head on.  As I said in my email below, please establish a schedule and ensure you have time for your health and wellness.  I am wishing you all the best.  Stay safe and healthy.

Best wishes,

Michelle

3/16/2020

Dear employees,

As you are all now aware we have shifted most if not all but Level 1 (formerly known as ‘essential’) employees to temporary telework. We wanted to share some additional administrative guidance as telework is new to most of us. We also wanted to cover some issues regarding sick time and any diagnosis or self-quarantine involving COVID-19.

  • All employees now teleworking:
    • are expected to be performing their roles to the best for their ability from home.
    • are expected to be available online via email or phone during their normally scheduled hours.
    • are expected to be actively monitoring email and voicemails sent to email.
    • are expected to be available to return to their work site during normal working hours when requested by their manager.
    • can direct any questions on work assignments and requirements to their manager.
  • Sick or self-quarantined employees:
    • Any employee that becomes ill while teleworking and cannot perform their duties must report their illness to their manager and code their time sheet accordingly
    • Any employee that is diagnosed with COVID – 19, we ask that you notify the HR department on campus (Cheryl Cyr, ccyr@acc.commnet.edu/ 1-860-253-3045)
    • Any employee that is directed to self-quarantine we ask that you notify your HR department on campus (Cheryl Cyr, ccyr@acc.commnet.edu/ 1-860-253-3045)
  • What if I think I have COVID-19?
    • Call your doctor: If you think you have been exposed to COVID-19 and develop symptoms, such as fever, cough or difficulty breathing, call your healthcare provider for medical advice.
    • Stay home except to get medical care.
    • Separate yourself from other people and animals in your home.
    • Call ahead before visiting your doctor.
    • Cover your coughs and sneezes.
    • Clean your hands often.
    • Avoid sharing personal household items.
    • Clean all “high-touch” surfaces every day.
    • Monitor your symptoms
    • If you are diagnosed with COVID-19, notify the HR department on campus (Cheryl Cyr, ccyr@acc.commnet.edu/ 1-860-253-3045)
    • Full guidance: What To Do If You Are Sick (CDC)

Please watch for a standard, approved out of office message for all email accounts.  We appreciate your help with keeping a consistent message to our students and the public.  We are in this together.

We will continue to keep you informed as we all work together through these challenging times.

Stay calm, wash your hands, and share a positive word with others,

Michelle

General Info

If you are traveling over the next weeks, please disclose this travel with these travel forms:

Asnuntuck STUDENT COVID-19 Travel Self-Report form

Asnuntuck FACULTY & STAFF COVID-19 Travel Self-Report form

Here are some additional helpful links with information about the Coronavirus:

https://www.cdc.gov/coronavirus/2019-ncov/index.html

https://www.cdc.gov/handwashing/when-how-handwashing.html

https://www.acha.org/documents/resources/guidelines/ACHA_Preparing_for_COVID-19_March-3-2020.pdf

As a reminder, everyone should continue to follow basic steps to keep themselves and others healthy:

  • Wash hands often with soap and water for at least 20 seconds. If soap and water are not available, use alcohol-based sanitizer.
  • Avoid shaking hands as a greeting.
  • Avoid touching your eyes, nose, and mouth with unwashed hands.
  • Avoid close contact with people who are sick.
  • Stay home when you are sick.
  • Cover your cough or sneeze with a tissue, then throw the tissue in the trash.
  • Clean and disinfect frequently touched objects and surfaces.